Mauston Special Event/Parade Application

Applicant Information
Address *



Event Information


Equipment and Special Arrangements

Additional Information Required

Please send an email to cityadmin@mauston.com with the information listed below.

A detailed site map including:

  1. All public property being used including identifying booths, stages, trailers, etc.
  2. All streets affected by traffic rerouting or street closure.
  3. Parking plan including spaces designated for handicap accessible.

And a full description of:

  1. How you plan to notify residents, businesses and churches impacted by this event.

ACKNOWLEDGEMENTS:

Application Deadline: License requests must be submitted at least 60-calendar days prior to the event for events involving a public right-of-way or if the applicant intends to request a waiver of costs for City Services.

Agree to the Special Events Policies attached.

Insurance Requirements: Proof of insurance coverage is required with the application. Applicant understands that the City of Mauston must be named as an additional insured. Minimum required limits are contractual liability with minimum limits of $300,000 for injury or death of one person, $50,000 for property damage, and $1,000,000.00 coverage for the event - additional insurance may be required for certain events. This can be waived if sponsors wish it to be a municipality-sponsored event.

Payment of City Services: If the City estimates that the City costs for the event exceed $500, the City may require the applicant to provide a bond to the City Clerk prior to the license being issued. The applicant must pay itemized actual costs of city services over $500 within 30-calendardaysof demand. The applicant may request that costs be waived.

ADA Accessible: The applicant is responsible for ensuring the event is ADA compliant to the extent required by law.

Discrimination Prohibited: No applicant or event shall discriminate against any vendor, customer, event participant, or other people by reason of race, color, creed, handicap, age, sex, religion, national origin, ancestry, marital status, or other forms of discrimination prohibited by the laws of the State of Wisconsin or United States of America.

Emergency Access Routes: The applicant must ensure there is an unobstructed access lane of at least 18 feet wide and continuous for the duration of the event, including during set-up and clean-up.

Set Up/Clean Up: Set-up for an event cannot occur more than one hour prior to the event unless the event is on private property or advance approval has been given by the City. The applicant is responsible for the clean-up after the event and must ensure there are enough waste, recycling, and toilet facilities available during the event. Clean-up must be completed within 1 hour after the event unless the event is occurring on private property or advance approval has been given by the City.

Termination of Event: A license may be terminated by City before or during the event if the health, safety, and welfare of the general public appear to be endangered by activities generated as a result of the event or if the event is in violation of the Mauston Municipal Code or other rule or regulation. The City Administrator, Fire Chief, Police Chief, or Director of the City's Public Works Department shall have the authority to terminate the license.

By signing below, I certify that (i) I am at least 18 years of age, (ii) that I have read and understand the above acknowledgments, (iii) that I am responsible for ensuring the event complies with all applicable city ordinances, traffic rules, park rules, state health laws, fire codes and liquor licensing regulations and any other applicable laws, rules and regulations, (iv) that I am authorized to apply for this license on behalf of the organization holding the event (if applicable), and (v) that the information contained in this application is true to the best of my knowledge. I understand that intentionally providing false or misleading information in this Application may lead to civil or criminal penalties. INDEMNIFICATION: BY SIGNING BELOW I ACKNOWLEDGE THAT FOR GOOD AND VALUABLE CONSIDERATION, I, ON BEHALF OF MYSELF AND THE ORGANIZATION, IF APPLICABLE, AGREE TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY OF MAUSTON AND ITS OFFICERS, OFFICIALS, EMPLOYEES, AND, AGENTS FROM AND AGAINST ANY AND ALL LIABILITY, LOSS, DAMAGE, EXPENSES AND, COSTS, INCLUDING ATTORNEY FEES, ARISING OUT OF THE ACTIVITIES PERFORMED AS DESCRIBED HEREIN, CAUSED IN WHOLE OR IN PART BY ANY NEGLIGENT ACT OR OMISSION OF THE APPLICANT/ORGANIZATION, ANYONE DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE WHOSE ACTS ANY OF THEM MAY BE LIABLE.


SPECIAL EVENTS POLICIES:

For Parades:

The City of Mauston can accommodate a maximum of four parades per year without it creating an undue burden on resources. Parades must be for a public purpose recognized by the City of Mauston. Parade coordinators must apply for official endorsement and co-coordination by the City of Mauston 60 days before the event. Parades must utilize the prescribed parade route. Parade coordinators must provide a parade line-up to the PD the day before the parade. Coordinators will be responsible to mark the staging areas for parade entrants in the areas directed by the PD, and in a manner to create sufficient space for entrants based on data collected during parade registration. Coordinators must provide volunteers for check-in at the staging area on the day of the parade. Any financial transactions related to parade participation (i.e. entry fees) must run through the City of Mauston—though the City will not retain any funds from the parade and will work with coordinators to distribute proceeds. This also allows the parade to be considered a municipal event for insurance and liability purposes. Parade coordinators should require parade entrants to distribute goodies (i.e. candy, flyers) by hand, rather than by throwing.

For Street Closures: Events requesting the closure of public streets must be for a public purpose recognized by the City of Mauston. Coordinators must apply for official endorsement and co-coordination by the City of Mauston 60 days before the event. Requests for street closures shall be denied if the logistics are too cumbersome based on scope, length or public impact. Events co-coordinated by the City of Mauston will qualify for up to five man-hours of pre-event labor provided by the City of Mauston, so long as these hours are performed during the staff member’s regularly scheduled work time and are coordinated with management in advance. Coordinators are required to provide projected attendance at their events (subject to staff sign-off). Events with projected attendance of >249 people will require the staffing of 2 extra PD staff, with one more for each additional 250 projected attendees above that. Extra PD staffing will be from one hour before the event start time to one hour after the end of the event. Coordinators will be billed for extra PD staff time, plus other hard costs (i.e. PW staff time to place and remove barricades). Bona fide local non-profit organizations can apply for a waiver from fees if they pledge the proceeds to a local charitable effort, and run any financial transactions related to the event through the City of Mauston—though the City will not retain any funds from the event and will work with coordinators to distribute proceeds. This also allows it to be considered a municipal event for insurance and liability purposes. Coordinators of any event that cannot be considered a municipal event for insurance and liability purposes must provide a certificate of insurance to the City prior to the event.

 

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